In its report The Digital Decade – Are You Ready? IDC states that between now and 2020, the amount of digital information created and replicated in the world will grow to almost 35 zetabytes.
Today, we are managing more information than ever – according to Forrester Research, content volume is growing at a rate of 200% annually – and this means that the importance of creating efficient systems to handle this ever-increasing volume has never been greater.
InfoTrends reports that document scanning and capture is common practice in many areas of business, where it is being used not only as a means to digitise paper but, with the aid of solutions, also as a sophisticated method of capturing information and automatically identifying and organising it.
“Scanning, processing and storing documents electronically eliminates inefficiencies associated with paperwork,” said Neopost Operational Marketing Director Phil Hutchison. “It can speed up document retrieval, improve accuracy, streamline processes, ease compliance, enhance customer service and reduce paper use.”
He added: “With the high cost of office space, many of our customers are digitising archives to free up document storage space. The largest are saving hundreds of thousands of pounds a year, but the great thing about scanning is that even small businesses have a lot to gain.”
Sean Suematsu, European Document Scanning Solutions Director at Canon Europe, said: “Organisations are increasingly realising the benefits of moving towards a digitised office environment and are reaping the rewards as a result – from the time it saves employees by having easy and instant access to important documents, to the improved office productivity that it delivers. We’re seeing this positively impact the appetite for high speed business scanning. Our new imageFORMULA DR-F120 for example not only offers reliable, high-speed document capture, but also delivers the versatile functionality our customers are looking for at a very competitive price-point.”
Document solutions deliver boost
According to IDC, document solutions are delivering a boost to the CEMA (Central Europe and Middle East) imaging scanner market.
The market intelligence firm’s latest Document Imaging Scanner Tracker shows a 2.7% quarter-on-quarter increase in shipments (Q1 2014). Market value increased by 11.4% in the same period to reach $139.2 million. Growth was mainly driven by demand for document solutions in key verticals such as fiance (banking and insurance) and the public sector.
Research Analyst David Mühlbach said: “All CEMA document imaging scanner markets are far from saturation and growth is expected throughout the 2014-2018 forecast period. This growth will be driven primarily by the need to access business content in digital format anywhere and the growing adoption of document solutions.”
KYOCERA adds to portfolio
Capitalising on this growth opportunity, KYOCERA Document Solutions UK Ltd, best known for its range of printers and multifunctional products, has recently added six high-speed scanners to its portfolio.
The company said that the PFU Fujitsu scanners will complement its document solutions offering, supporting its Managed Document Services (MDS) and cloud printing propositions, which streamline business processes, improve productivity and reduce operational costs.
Paper-intensive environments often have high costs, errors, compliance issues and problems recreating old documents. Most document repository systems involve large investments in servers and equipment and many hours spent on implementation, maintenance and support. Technological advancements in scanning now integrate the cloud with scanning software and hardware and KYOCERA enables the move from physical to cloud storage by hosting storage in the cloud.
Product Manager Sarah White said:“Scanning is key in helping organisations of every size make the initial move from the physical to the cloud. Our customers are focused on improving their document workflow whether scanning via an MFP, batch scanning to the cloud with a dedicated scanner or scanning to the cloud from a mobile environment. When integrated with our document solutions these scanners fully assist in document workflow.”